Personal Secretary (0-1 yrs)

Dazeworks Technologies Pvt Ltd – Kochi, Kerala

Provides administrative support to CEO and ensures that all Secretarial/Administrative/Support requirements are met. Supports the above to perform their responsibilities in an organised and timely fashion which is consistent with the operating practices of the business, the requirements of their roles and in doing so provides support to the relevant team within the organisation. Duties and Responsibilities Screening telephone calls, and handling requests, and enquiries, when appropriate. Maintaining and organizing diaries and planning and scheduling proper appointments and meetings. Dealing with incoming calls, post, email, and faxes, and taking minutes and dictation in meetings. Creating spreadsheets, composing correspondence, managing databases. Creating presentations, documents, reports of operations and administrative functions as required., Organizing meetings, attending them and ensuring that the CEOis well-set for meetings. Making decisions and assigning work to other staff members in the absence of CEO , and deputizing for him. Conducting research and disseminating information through telephone, websites, mail services, and e-mail. Maintaining and devising office systems, including filing, data management etc. Organizing and maintaining electronic and paper files and managing projects. Liaising with suppliers, clients, and other staff to carry out the smooth functioning of company operations. Negotiating with vendors, maintaining and examining leased equipment, purchasing supplies. Providing orientation and training for new staff, conducting research on the internet, operating, and troubleshooting new office technologies. Skills and Specifications Good Communication skills Excellent interpersonal and customer service skills. Must be tactful in dealing with people. Discretion, good judgment ability, adaptable and versatile individual. Organizational skills or management ability. Initiative and ability to operate independently. Internet and PC proficiency with advanced MS Word, Excel, PowerPoint & Outlook skills